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Médecins Sans Frontières Australia respects an
individual’s right to control how information held on their behalf is used.
The integrity of personal information is important to us and we are fully committed
to protecting each individual’s right to privacy.
The only information collected from visitors to our website is that which is
provided to us on a voluntary basis.
We only use cookies to collect non-identifying statistical
information on how many people visit our website, what country/city/region
they are from and which browser/operating system they are using. We do not
trade, sell or rent any information captured or voluntarily submitted on this
website.
Definition
Personal Information is defined as information about an individual, whether fact
or opinion, by which that individual can be ascertained. The Privacy Act, as it
applies to the private sector, commenced on 21 December 2001.
Application :: Collection of information
Médecins Sans Frontières Australia will only collect personal information
that is necessary for one or more of its functions or activities and only by lawful
and fair means. Where it is practicable and reasonable to do so, it will only
collect information about an individual from that individual. All information
held may be accessed by that individual upon request.
Donors
The following information is collected on our donors:
 Contact details
Credit card or
bank account details
Donation history
(including bequest intentions)
Confidential questionnaire
responses
This information is used to:
Process donations
Issue tax deductible
receipts (under the Income Tax Assessment Act 1997)
Comply with internal
audit procedures
Mailing-out of
Médecins Sans Frontières Australia newsletter and appeal
Occasional mail-outs
of emergency appeals
Field staff
The following information is collected on our applicants for field work:
Contact details
Bank account details
Curriculum vitae,
birth certificates, professional qualifications, references, police reports, health
reports, passport details
Relatives/friends
contact details
Files notes where
appropriate
This information is used to:
Enable the recruitment
process
Mailing-out of
the Médecins Sans Frontières Australia newsletter and appeal
Contact relatives/friends
in the case of a health/security incident in the field
Members of Médecins Sans Frontières Australia
The following information is collected on our members:
Contact details
Credit card/bank
account details
Membership fee
history
This information is used to:
Maintain Membership
Register
Issue receipts
Comply with internal
audit procedures
Member/bank queries
Mailing-out of
Médecins Sans Frontières Australia newsletter and appeal
Use and disclosure
Médecins Sans Frontières Australia will not use or disclose personal
information about an individual for a purpose other than the primary purpose of
collection.
Data quality
Médecins Sans Frontières Australia will take reasonable steps to
make sure that the personal information it collects, uses or discloses is accurate,
complete and up-to-date.
Data security
Médecins Sans Frontières Australia will take reasonable steps to
protect the personal information it holds from misuse, loss and unauthorised access,
modification or disclosure. Reasonable steps to destroy or permanently de-identify
personal information that is no longer needed for any purpose for which the information
may be used or disclosed under National Privacy Principle 2 will also be taken.
Openness
Médecins Sans Frontières Australia has set out a document ('Attachment
1') clearly expressing it’s policies on management of personal information.
This document is available to anyone who asks for it. Upon request by a person,
Médecins Sans Frontières Australia will take reasonable steps to
let the person know, generally, what sort of information it holds, for what purposes,
and how it collects, holds, uses and discloses that information.
Access and correction
Where Médecins Sans Frontières Australia holds personal information
about an individual, it will take reasonable steps to provide the individual with
access to the information within 14 days of the request.
If an individual establishes that Médecins Sans Frontières Australia
holds personal information about that individual and the individual is able to
establish that the information is not accurate, complete and up-to-date, then
Médecins Sans Frontières Australia will take reasonable steps to
correct the information so that it is accurate, complete and up-to-date.
If agreement cannot be made by the individual and Médecins Sans Frontières
Australia on whether the information is accurate, complete and up-to-date then
Médecins Sans Frontières Australia will take reasonable steps to
associate with the information a statement claiming that the information is not
accurate, complete and up-to-date.
Médecins Sans Frontières Australia will provide reasons for
denial of access or a refusal to correct personal information.
All requests/complaints are to be handled by the appointed Privacy Officer
for Médecins Sans Frontières Australia.
Identifiers
Médecins Sans Frontières Australia will not adopt as it’s
own identifier of an individual any Commonwealth government identifier or that
of any Commonwealth government agencies.
Anonymity
Wherever it is lawful and practicable, individuals will have the option of not
identifying themselves when entering transactions with Médecins Sans Frontières
Australia.
Transborder data flows
Médecins Sans Frontières Australia will only transfer personal information
about an individual to someone who is in a foreign country if:
the transfer
is necessary for the performance of a contract between the individual and Médecins
Sans Frontières Australia; or
the transfer
is necessary for the performance of a contract between the individual and the
organisation, or for the implementation of pre-contractual measures taken in response
to the individual’s request. An example of this would be recruitment procedures for field staff; or
the transfer
is necessary for the conclusion or performance of a contract concluded in the
interest of the individual between the organisation and a third party; or
Médecins
Sans Frontières Australia reasonably believes that the recipient of the
information is subject to a law, binding scheme or contract which effectively
upholds principles for fair handling of the information that are substantially
similar to the National Privacy Principles; or
Médecins
Sans Frontières Australia has taken reasonable steps to ensure that the
information which it has transferred will not be held, used or disclosed by the
recipient of the information inconsistently with the National Privacy Principles; or
The individual consents to the transfer; or
All of the following apply:
(i) the transfer is for the benefit of the individual;
(ii) it is impracticable to obtain the consent of the individual to that transfer;
(iii) if it were practicable to obtain such consent, the individual would be likely
to give it.
Please note that Médecins Sans Frontières is an international
organisation working in 85 countries. Médecins Sans Frontières is
made-up of 5 operational sections (Europe-based), 13 partner sections and 1 international
office (Brussels). In the course of recruitment procedures for field staff personal
information is transferred between Médecins Sans Frontières Australia
and the operational sections/field operations as well as embassies etc to further
facilitate the recruitment process.
Sensitive information
Médecins Sans Frontières Australia will not collect sensitive information
about an individual unless the individual has consented, or:
(i) the information relates solely to the members of Médecins Sans Frontières
or to individuals who have regular contact with it in connection with it’s
activities; and
(ii) at or before the time of collecting the information Médecins Sans
Frontières Australia undertakes to the individual whom the information
concerns that Médecins Sans Frontières Australia will not disclose
the information without the individual’s consent.
Contact us
Please contact our Privacy Officer should you have any queries about our privacy
policy:
Mail
The Privacy Officer, Médecins Sans Frontières Australia, PO Box
847 Broadway NSW 2007
E-mail
jocelyn.woodman@sydney.msf.org
Toll-free
1300 136 061
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